Senior Management Team Meeting - Minutes - 25 September 2024
Attendees
- Bettina Sizeland (BS) - Director
Finance and Corporate Services
- Kerry Twyman (KT) - Director - Chair
- David Swanson (DS)
- Andy Park (AP)
- Steven Wylie
Ferries
- Roddy Macdonald (RM) - Director
Major Projects
- Lawrence Shackman (LS) - Director
Rail
- Bill Reeve (BR) – Director
Roads
TBC
Transport Strategy and Analysis
- Fiona Brown (FB) - Interim Director
CEO Office
- Mark Dunlop
Apologies
Alison Irvine, Interim CEO, Morna Cannon, Interim Director LCE, Hugh Gillies, Director Roads
Update
KT provided and update from the DG SMT.
Outstanding actions
BS & JD provided updates on the outstanding actions from the last meeting
Risk update
AP advised that the CHFS risk had been upgraded to the DG register.
It was agreed that there would be a deep dive on the 4 climate change risks at the next meeting.
DS advised that at the last Risk Management group meeting there was a discussion on moderation and impact scores.
Corporate Risk Register
The corporate risk register was discussed and the following actions were agreed.
Risk 4 - Cyber Resilience – awaiting confirmation from Roads that Traffic Scotland App has cyber certification - SL
Risk 8 - Roads Asset Management SL was asked to review the wording- SL
Risk 10 - Future Transport – wording to be reviewed – FB/BS
Risk 13- Industrial Relations - review wording after pay award decision - HC
Risk 18 CHFS - RM to review with AP- RM/AP
Risk 19 TS Future Budget – review wording as similar to DG risk register - AP
Risk 21 Oracle Introduction– review likelihood and wording on reporting – DS
Corporate Dashboard
This will be picked up at the next meeting.
Finance
A discussion was had on the finance report which included the IRFS16 adjustments, monitoring and capital balancing and resource emergency control procedures.
HR Update
DS advised the Storage Audit was becoming critical. Roads currently take over 50% capacity of the storage. It was noted that the Director of Roads was currently out of the office and an email regarding the retention of hard copy of documents had been sent. DS will pick up on his return. A further note will be circulated around all directorates and SMT were asked to review and ensure that staff were complying with the asks.
DS advised there are issues with the Saltire content for TS staff not updating. They are working on this issue and a staff notice will be issued for awareness.
DS advised good progress is being made on Bothwell St. GH will be close at the end of December to enable furniture to be moved safely out of the building. Staff will be updated and provided with details on other office space available. DS asked the SMT to remind staff to cancel desks if they are not coming into GH.
JD provided an update on the support for staff when Oracle is launched. She advised only 45% of staff have completed the training and asked for the SMT to remind teams this should be completed. She further advised that TS HR will triage any emerging issues and raise them with SG rather than raising an iFix. This approach will then be phased out.
Action – remind staff to complete Oracle training and cancel desks bookings if not coming into GH - All
Correspondence
AP provided a short presentation on proposals for TS correspondence to provide context. A paper will be circulated for comments.
AOB
Action - DS to speak to SG Resourcing regarding the start dates for staff and how they are being prioritised.
LS raised an issue regarding independent decision making within TS and in particular the role that MC currently has in advising ministers on decisions regarding projects such as Sheriffhall. Further discussion is required to resolve the issue of independence LS and MC will meet initially and will also consider SGLD's views. SMT suggested the possibility of someone external to TS helping with this task i.e elsewhere in DG NZ.
Action – note on exceptions could be circulated round the SMT - DS