Senior Management Team Meeting - Minutes - 27 November 2024

Attendees

  • Alison Irvine, CEO - Chair

Finance and Corporate Services

  • Kerry Twyman (KT) - Director
  • David Swanson (DS)
  • Steven Wylie (SW)
  • Mary Fitzgerald (MF)
  • Andy Robinson (AR)
  • Stephen Kelly (SK)

Ferries

  • Roddy Macdonald (RM) - Director

Finance and Corporate Services

  • Susan Cameron (SC)

Major Projects

  • Lawrence Shackman (LS) - Director

Rail

  • Bill Reeve (BR) - Director

Roads

  • Hugh Gillies (HG) - Director

Transport Strategy and Analysis

  • Fiona Brown (FB) - Interim Director

Scottish Canals

  • John Paterson – CEO
  • Richard Millar - COO
  • Sarah-Jane Hamilton - Finance and Business Services Director

CEO Office

  • Mark Dunlop
  • Pam Yorke

Apologies

  • Morna Cannon, Interim Director - LCE

Scottish Canals

Colleagues from Scottish Canals attended to provide a short presentation to the TS SMT which covered funding, assets and risks. AI thanked them for their very informative presentation and advised that TS and SC should continue to work together through the sponsor teams.

Risk update

SW provided a brief read out of the recent risk management meeting. Key points were;

  • Rail Industrial relations risk has been de-escalated from the DG register.
  • There are 4 new transport climate risks as a result of work to refine the way this risk is recorded and managed
  • Road safety risk will be discussed at next review group

Risk cards

Future Travel

FB asked SMT for their thoughts on this risk following the publication of the Fare Fairs Review. It was agreed that this should be discussed at the next risk review meeting in December with a focus on the TS approach to data and understanding how the transport system is being used.

Sponsorship

SMT queried if the descriptor covered what the risk is – given the amount of reform underway with the transport public bodies and the different ways the sponsor role was undertaken. It was agreed there were good controls in place, however the mitigation measures may change.

Corporate Dashboard

SW provided an update on the correspondence stats and advised there were no areas of concern.

AI discussed the recent Internal Audit (IA) report and asked for it to be circulated round SMT and for Finance to bring a covering note on the actions to be undertaken.

Internal Audit programme for 2025/26 was discussed and SMT were asked to offer at least of 2 suggestions each for areas where audits next year would be helpful. SW to commission this ask.

Budget

KT provided a brief update on the ongoing work ahead of the upcoming budget and reminded everyone to review and return their level 4s.

HR Update

Soft neighbourhoods - SK provided a presentation on attendance in George House, the desk booking system and the move to Bothwell St. It was agreed that an article should be drafted for the staff notice on booking and cancellation of desks and we would come back to this item again before the move to the new office.

Exceptions - JD covered the changes that had been to the template and reminded everyone that all recruiting managers would need to attend the training to understand the new success profiles.

People Survey - JD provided an update on the results of the people survey for TS. It was agreed that we should bring this back to an SMT early in the new year and AI will give consideration to having a separate session to focus on this.

Summary of actions

  • IA report to be circulated round SMT - complete
  • Finance to bring a note to next Corporate SMT on actions to be undertaken from IA report - KT
  • Commission to be circulate IA programme 25/26 suggestions - complete
  • Saltire article to be drafted on cancellation of desks - complete
  • People Survey to be tabled at the next Corporate SMT - JD

AOB

The next meeting is scheduled for 26 January 2025

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Published Date 27 Nov 2024 Type Topic